PRIVACY POLICY – Quick GP Access

Last Updated: [10/01/2026]

1. Who We Are

Quick GP Access is a private online GP service providing clinical assessments and medical documentation. We are registered with the Care Quality Commission (CQC).

Provider: Dr. Muhammad Tausif Zarif
GMC Number: 7149341
Email: medical@quickgpaccess.co.uk
Registered Address: Rosehill Business Centre, Room 20, Normanton Road, Derby, DE23 6RH

2. What Information We Collect

When you use our service, we collect:

  • Personal details (name, date of birth, address, contact details)
  • Photographic identification (passport or driving licence)
  • Medical information relevant to your request (symptoms, medical history, supporting evidence)
  • Payment information (processed securely through our payment provider)

3. How We Use Your Information

We use your information to:

  • Verify your identity
  • Conduct clinical assessments
  • Issue medical letters and documentation
  • Maintain accurate medical records
  • Comply with legal and professional obligations (GMC, CQC)
  • Process payments
  • Respond to complaints or queries

4. Legal Basis for Processing

We process your data under the following legal bases:

  • Consent: You provide explicit consent when submitting a request
  • Contract: Processing is necessary to provide the service you’ve requested
  • Legal obligation: We must retain medical records to comply with GMC and CQC requirements

5. How We Keep Your Information Secure

Your data is protected through:

  • Encrypted website (SSL/TLS encryption)
  • Secure, GDPR-compliant form submission system (JotForm)
  • Password-protected storage with restricted access
  • Secure email systems for clinical correspondence
  • Regular security reviews

6. Who We Share Your Information With

We do not share your personal information with third parties except:

  • When legally required (e.g., court orders, safeguarding concerns)
  • With your explicit consent (e.g., sending letters to your employer as you requested)
  • With regulatory bodies if required (CQC, GMC)

We do not sell or market your information to anyone.

7. How Long We Keep Your Information

Clinical records are retained for 8 years from the date of your last contact with us, in line with GMC guidance. After this period, records are securely deleted.

Payment records are retained for 7 years to comply with tax regulations.

8. Your Rights Under GDPR

You have the right to:

  • Access your data: Request a copy of the information we hold about you
  • Correct your data: Ask us to update inaccurate or incomplete information
  • Delete your data: Request deletion (subject to our legal obligation to retain medical records)
  • Restrict processing: Ask us to limit how we use your data
  • Data portability: Request your data in a transferable format
  • Object: Object to how we process your data
  • Withdraw consent: You can withdraw consent at any time

To exercise any of these rights, email: medical@quickgpaccess.co.uk

9. Complaints

If you have concerns about how we handle your data, you can:

10. Changes to This Policy

We review this privacy policy annually. Any changes will be posted on this page with an updated date.

11. Contact Us

For any privacy-related questions:
Email: medical@quickgpaccess.co.uk